Alphamstone Village Hall

Minutes of the Meeting

Of the Members of Alphamstone Village Hall

Held on 12th October 2016 in the Village Hall at 5 p.m.

 

Present:          Nigel Aulton (NA), Desmond Bridge (DB), Helen Bradshaw (HB), Sue Gardiner (SG), Martin Gilbert (MG), Lynne Potter (LP), Ben Twinn (BT)

 

1. Apologies for Absence      All members were present

    

2. Confirm Copy of Constitution given to Martin Gilbert.   MG confirmed this had been received

 

1. Election of Chairman     NA proposed and SG seconded DB for Chairman, This was unanimously agreed

 

1. Election of Treasurer       DB proposed and LP seconded SG for Treasurer. This was unanimously agreed

 

1. Election of Secretary        SG proposed and NA seconded HB for Secretary. This was unanimously agreed

 

1. Approval of the Minutes of the Meeting held on 21st June 2016.

 

1.  A minor alteration had been made regarding kerbs round AVH car park. This alteration was highlighted and the minutes were signed by DB

 

1. Matters Arising were Hire Request Form to be drafted by DB and an Inventory undertaken by HB and SG

 

1. Arrangements for 5.11.16  BT advised that the Bonfire would be held at Coppins Farm and a sub-committee was agreed of MG, SG, BT, LP and HB. Sub Committee agreed to meet at 5 pm on 31.10.16

    

2. Events until end 2016  Meeting discussed arrangements for Pumpkin Patch in particular the requirement for the Apple Press.  MG undertook to speak with Peter Duffus.  Meeting unanimously agreed that Pumpkin Patch and the Bonfire Night would suffice as Events until end 2016  DB outlined future bookings one of which was on Christmas Day which the meeting approved.  LP said she would speak to Debbie in the school house and advise her of same.  DB said that there had been an offer of a Special Supper in February which he would pursue. 

 

1. Build – Outstanding Works.  Meeting discussed this and a sub-committee of MG and NA was unanimously agreed

 

1. Fire Extinguishers  The out of date Fire Extinguishers was raised by NA.  DB said he would check what quote the Church had received for Fire Extinguisher maintenance and see if there was an opportunity to link AVH with the Church

2. Outside Doors.  Meeting agreed that the current main glass doors to AVH represented an opportunity for criminal ingress and looked very poor and damaged.  Meeting unanimously agreed for NA to source a quote for new wooden doors.

3. DB raised the thought that we should be providing baby changing facilities in one of the toilets. NA undertook to seek a quote

4. Wi Fi in the Hall was raised by LP. Meeting discussed and thought if Wi Fi were available to the Hall it would enhance the hire opportunity to it.  MG undertook to speak to Lloyd Felton

    

1. Any Other Business

   1. Cleaning of AVH.  HB raised the issue of cleaning AVH.  LP mentioned that she knew of someone who might undertake the task on as, when, needs basis and said she would ascertain their rate.  The idea that the Social Club might contribute in some way was raised and MG said he would mention this to the Social Club and see if they would participate in funding a cleaner.

   2. Coffee Mornings.  DB advised that Deirdre Hume was going to commence running informal Coffee Mornings probably on a Tuesday and ensure all Alphamstonians knew this was going to run.  Meeting warmly welcomed this initiative as this activity is exactly what the Hall is meant for.

   3. Table Tennis Table.  DB raised this matter which had been deferred for consideration until after the floors and kitchen had been finished.  Meeting agreed that if the Table Tennis Table was stored in one of the sheds and that indoor shoes were mandatory for any play then this activity could proceed.  HB mentioned the need for CRB checks if children were going to be invited to play on a regular basis.

   4. MG said that if the Committee agreed he and Julia were prepared to undertake a survey regarding the requirements of the Community in regard to the Village Hall.  MG felt that it would be a positive exercise to engage with Alphamstonians and the Meeting unanimously agreed.

   5. Old Parish Notice Board.  LP asked when the redundant Parish Notice Board would be removed.  NA advised that this would be done when possible.

2. Date of Next Meeting.  Date of next meeting was agreed as 6.12.16 at 5 p.m. in The Village Hall